Administrator

About Us
Established in 2013, Glen Fisk Recruitment is a dynamic and forward-thinking recruitment agency dedicated to connecting skilled professionals with outstanding opportunities. As our business continues to grow, we’re excited to welcome an additional Administrator to support our busy team.
  
The Opportunity
As our Administrator, you'll be at the heart of our daily operations. You’ll play a key role in keeping things running smoothly across the business — from handling essential admin tasks to supporting multiple departments with a variety of projects. This is a great opportunity to join a collaborative and people-focused environment where your contribution truly matters.

General:  

• Provide administrative support to the General Manager and Consultants. 
• Assist in organising in-house staff functions.
• General office management duties to ensure day to day runs smoothly.
• Greet all guests, usher them into a meeting room & offer refreshments.
• Handle incoming and outgoing calls, mail, couriers, emails, and inquiries, ensuring timely and professional responses.
• Keep the office, kitchen, and meeting rooms neat and tidy at all times. 

Payroll: 

• Onboard new contractors (PAYG and ABN) to the payroll system. 
• Ensure payroll processing and timesheet data administration is completed accurately and within required timeframes.
• Maintain accurate payroll records in the Payroll System. 
• Collection of timesheets for internal staff. 
• Assist in the reconciliation and preparation of payment summaries and end of year payroll processes.
• Create reports relating to payroll as required for senior management.
• Ensuring new starters, contract variations and terminations are processed and administered accurately to comply with Collective Agreements, Awards and other requirements. 
• Maintaining contractor files in SharePoint and Job Adder. 
• Resolving payroll enquiries. 

 Media: 

• Marketing on LinkedIn, Instagram and other social media platforms to enhance to exposure and reputation of Glen Fisk.
• Develop creative and quality advertising copy on every occasion.
• Advertising on job boards (Seek).  

 Recruitment Administration: 

• Setting up candidates for Placements & Timesheets in Job Adder. 
• Creating contract agreements both PAYG and ABN contractors. 
• Creating job templates for consultants.  
• Maintaining excel contractor spreadsheets for reporting / quarterly Qld Government Reporting.
• Verify the qualifications of all candidates prior to placement. 
• Check the candidate’s eligibility to work in Australia as well as clarify work restrictions for particular visa’s.
• Managing OH&S Site Inspection forms to ensure they are completed and kept updated. 
• Formatting resumes. 

Qualifications and attributes required:

• Proven experience as an administrator, office assistant, or in a similar role.
• Proficient in MS Office (Word, Excel, PowerPoint) and other office management software.
• Strong organisational and multitasking abilities.
• Excellent verbal and written communication skills.
• Attention to detail and problem-solving skills.
• Ability to work independently and collaboratively in a team environment.
• High level of integrity and confidentiality.

In return you can expect:
This is a permanent role that is offering a dynamic, supportive and enjoyable working environment with a competitive annual salary, coupled with the opportunity for career development.

Our office boasts amazing river views with state of the art systems, equipment and support not to mention an amazing team culture. Glen Fisk is committed to providing a work environment in which everyone is included, treated fairly and with respect.