Administrator

Administrator
Join a Growing Team in Fire Protection Services!
Are you someone who thrives on getting things right, do you have a great attention to detail?  Are you an organised professional with a passion for managing workflows and driving operational efficiency? We’re looking for a Administrator to join our team and take charge of coordinating faults, defects, and minor works while ensuring top-tier customer service and profitability.  Someone who is known for being accurate, organised, diligent and precise?
If so, then this role is right up your alley.

Our client is an Australian owned, independent company that has built a reputation for quality workmanship through an uncompromising attention to detail and has firmly established itself as one of the leading essential safety measure maintenance companies operating in Victoria.

In joining this company, you would be part of a team dedicated to providing the most competent and best customer service in the fire protection industry.
The role will require a customer focused person to work closely with co-workers

Why Join Us?

• Be part of a supportive and dynamic team in a growing industry.
• Work in a role where your organisation and leadership skills make a direct impact.
• Competitive salary and career development opportunities.

About the Role:
As a Administrator, you will be responsible for planning, managing, and executing workflows related to faults, defects, and works. Your focus will be on delivering excellent customer service, ensuring operational efficiency, and maintaining compliance with safety and contractual requirements.
Key Responsibilities:

• Coordinate and manage works efficiently to meet contract requirements and deadlines.
• Communicate effectively with customers, subcontractors, and internal teams.
• Ensure compliance with health, safety, and environmental standards.
• Oversee procurement, scheduling, and resource allocation to maximise efficiency.
• Conduct quality control checks and ensure customer satisfaction.
• Monitor financial aspects of jobs, including quoting, invoicing, and cost control.
• Maintain and update records in business management systems (e.g., BIF, ProMAp, Maximo, Catalyst, BSAFE).

What We’re Looking For:

• Great work ethic and an ability to multitask every day as priorities change consistently
• Strong organisational and time management skills.
• Excellent communication and stakeholder engagement abilities.
• Ability to manage multiple tasks and prioritise effectively.
• Experience in workflow coordination, operations, or project management.
• Strong attention to detail.
• Understanding of health and safety compliance in a service-based industry.
• Experience in managing subcontractors and overseeing field operations.

Preferred Qualifications & Experience:

• 3-5 years of experience in operations or a related field.
• Post-secondary qualification in the electrical / contract management area is desirable.

How to Apply:
If this sounds interesting, then please provide your CV AND a covering letter. Please ensure that you write the following reference number as it appears exactly on the top left-hand corner of your cover letter: BlueTech MAY2025