Conference Manager

The Company:This wonderful agency prides itself on organising great attention to detail conference and events for not for profit clients. The company has a well established team who are looking for another great addition that can assist with running conferences and events and is interested to work with NFP and Association clients.  

Position Terms:

• Full-Time Permanent Role
• Working 4 days in office, with 1 day flexible to work from home
• Salary: $90,000 - $100,000 plus super (depending on experience)
• EventsAIR experience is essential

The Role:

The Conference Manager will report to the General Manager and will be responsible for the planning and coordinating all logistics in the lead up to and in the execution of a diverse portfolio of conferences. The role will be supported by senior management as well as conference coordinators which this role will lead, train and mentor.

Key Responsibilities include;

• Managing and controlling budgets, including managing projections, handling invoices and expenses, and preparing financial reports.
• Developing and adhering to project timelines.
• Developing, maintaining and managing strong relationships with clients and committees.
• Liaising with speakers and delegates.
• Sourcing, negotiating, securing, and managing suppliers, vendors and contractors.
• Overseeing and managing event registrations and website/app builds via EventsAIR.
• Overseeing event marketing duties, including preparing marketing collateral and ensuring consistent event branding.
• Managing the conference program (excluding program procurement).
• Overseeing and managing the database.
• Leading, training and mentoring junior team members.
• Delivering events on-site.
• Conducting post-event analysis and reporting.

The Candidate:

The successful candidate will have proven experience managing conferences and events, ideally within a Professional Conference Organiser. The ability to manage multiple conferences simultaneously at different planning stages and various sizes is essential. Experience using EventsAIR is required for this role.

• Strong organisational, planning and time management skills.
• Outstanding attention to detail and accuracy.
• Sound financial acumen: able to implement complex conference budgets, manage projections, variances and supplier expenses, and provide accurate financial reporting.
• Advanced communication and interpersonal skills to lead client meetings and manage various stakeholders.
• High level technical, troubleshooting and problem-solving skills.
• Ability to train and mentor junior team members.
• Strong EventsAIR skills and experience.
• Resourceful, with the capacity to work across various projects autonomously
• Ability to work from the office at least 4 days a week, located in North Sydney.
• Ability to travel interstate and to NZ for events when required.
• Ability to work outside of normal business hours and weekends for events when required.

For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment

If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website:  www.apexeventrecruitment.com.au

Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.
Additional information

• Immediately Available Permanent Role
• North Sydney, NSW
• Salary $90,000 - $100,000 plus super