Event Coordinator, Allergan Medical Institute

Job Description The Event Coordinator, Allergan Medical Institute (AMI) will be responsible for the coordination and execution of AMI training and educational events, as well as planning and implementing the individual communication plans for the events. The role requires collaboration with the cross functional team and is expected to adhere to all compliance and regulatory requirements and manage expenses within the assigned budget. This is a unique opportunity to work with AbbVie, recognised on the Fortune 100 Best Companies to Work For list for the 8th year in a row in 2025! This opportunity is a full time, 12 month MAX TERM contract. Key Duties And Responsibilities Support the Senior Manager, Centre of Excellence (CoE) & Events to coordinate the events calendar and provide internal and external stakeholders with event status updates.Collaborate cross functionally with AMI, medical, marketing and infield teams.Coordinate the logistics for AMI events held at Allergan Aesthetics (AA) CoE and off-site. This includes but is not limited to:Venue selectionCatering requirementsAudio visual requirementsTravel arrangements - flights, accommodation, and transfersParamedicCommunications to both internal and external stakeholdersManage budget allocationAdminister Pre- and Post- attendance reports and compile feedbackLead the on-site logistics for events held at Allergan Aesthetics CoE and manage the logistics for off-site events that are aligned to the AMI value proposition and AA strategy. Events may include Curriculum workshops, Masterclasses, standalone meetings, 3rd party conference workshops, KOL roadshows and cadaver workshops.On a monthly basis:Process invoices related to each event.Track expenses against agreed budget.Submit accruals.Submit expenses.Ensure all activities are compliant with Allergan Aesthetics compliance policies, Medicines Australia & MTAA Codes Provide as needed or general administrative support to the wider AMI team as required.Report any adverse event within 24 hours as per Allergan’s policies and procedures.Support AA Quality Management System and internal auditing processes.Participate in AA WHS programs, adhere to policies and promote a safe work environment at all times.Update the monthly Budget Tracker to ensure adherence to agreed budget.Complete timely and accurate logging of events in PRISM to ensure all event documentation is ‘audit ready’.Provide regular updates on the events conducted to ensure the high standard is maintained.Other ad hoc duties, as required by the business.