Executive Assistant, Enterprise Transformation Group

Agency Purpose

The Australian Electoral Commission (AEC) is an independent statutory authority established by the Australian Government to maintain an impartial and independent electoral system for eligible voters through active electoral roll management, efficient delivery of polling services, and targeted education and public awareness programs.

The AEC’s values and commitments

The AEC values and commitments are an essential component of our operating environment and frame how AEC staff work. The AEC's focus is on electoral integrity through the values of quality, agility and professionalism.

The Team

The Executive Support Team is a highly committed, collaborative and professional team supporting the offices of the First Assistant Commissioners (FACs), Deputy Commissioner, and Commissioner.

Each FAC office consists of the FAC, an Executive Officer and an Executive Assistant. The FAC offices work closely with the Offices of the Commissioner and Deputy Commissioner, the Executive Leadership Team and the broader agency.

The Opportunity

The Executive Support Team is seeking to fill an Executive Assistant vacancy and is looking for a highly motivated and enthusiastic individual to provide high-level administrative support to the First Assistant Commissioner of the Enterprise Transformation Group.

You will be responsible for providing high-level executive support to the FAC in a professional, accurate and timely manner. You will undertake work that is complex and sensitive in nature, under limited direction, utilising expertise and knowledge within the area of liaison, coordination and organisational tasks.

You will coordinate material for the FAC, utilising your critical thinking, the ability to deal with sensitive information, and your expertise and motivation to undertake research in the preparation of background information.

To excel you’ll have:

• Exceptional organisational and communication skills to proactively manage daily workflow and competing requests, ensuring clear, timely and effective co-ordination.
• Ability to work collaboratively with the Executive Officer and administrative staff across the FAC group to ensure the group meets objectives in line with expectations of the Executive Leadership Team.
• Extensive diary management experience, including prioritising and scheduling meetings, travel, itinerary and accommodation, as well as telephone contact and email management.
• Ability to independently and professionally respond to a range of routine, sensitive or urgent agency matters as the primary point of contact for the First Assistant Commissioner.
• Ability to develop and support key internal and external relationships, including managing stakeholders to achieve agency goals. In addition, represent the agency and FAC office by promoting their interests in various forums.
• Sound judgement, showing a high degree of initiative, integrity and discretion when dealing with confidential and sensitive business matters.
• Confidence and ability to effectively communicate, collaborate and negotiate with team members, business areas and external stakeholders at all levels of seniority.
• Strong commitment in providing guidance to other administrative staff and contributing to improvements to work practices.

Eligibility

• AEC employees must be Australian citizens.
• Any person who is, and seen to be active in political affairs, and intends to publicly carry on this activity, may compromise the strict neutrality of the AEC and cannot be considered.
• Applicants are required to consent to, undergo, obtain and maintain a character clearance.
• Applicants are required to consent to, undergo, obtain and maintain the security clearance required for this role.

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