Office Manager

Priority Advisory Group is hiring a Full time Office Manager role in Chatswood, NSW. Apply now to be part of our team.

Job summary:

• Looking for candidates available to work:
  • Monday: Morning, Afternoon
  • Tuesday: Morning, Afternoon
  • Wednesday: Morning, Afternoon
  • Thursday: Morning, Afternoon
  • Friday: Morning, Afternoon
• 2-3 years of relevant work experience required for this role
• Expected salary: $70,000 - $80,000 per year

Position Quick Summary

The Office Manager is responsible for managing and supervising the administration team as well as overseeing record keeping in the CRM system.

The Office Manager will display a commitment to learning and development and the firm’s vision and culture.

Core Duties and Responsibilities

Managing the Client Service Team

·         Assign tasks to the admin team and monitor their work performance

·         Manage record keeping on the CRM System

·         Arrange training for new team members as well as ongoing training for existing team members

·         Design and implement office policies by establishing standards and documenting procedures

·         Establish and implement process improvement initiatives for office administrative tasks

Managing the office

·         Manage the office with respect to office equipment, stationery, consumables and staff amenities

·         Liaise with Building Management regarding any building-related issues

Administration

·         Ensure that comprehensive and accurate client records and files are maintained

·         Produce reports as required

Productivity Management

·         Responsible for achieving productive time budgets

·         Ensure that action points from weekly administration meetings that have been assigned are completed and deadlines met

Learning & Development

·         Continually assess team performance and maintain an awareness of areas for further development of the administration team

·         Develop a knowledge base of the products and services provided by the Company

Skills and Qualifications required:

·         2-3 years’ financial services experience 

·         Completed a related degree in finance or accounting

·       Proficient skills in operating software programs used by the Company

·       Proficient MS Office skills

·       Excellent attention to detail

·       Strong numeracy and literacy skills

·       Developing understanding of business and commercial acumen                                                                                                                                                     

·       Developing understanding of any technical issues, such as changes to legislation or changes in reporting requirements

·       Skilled in meeting set deadlines

·       Strong communication skills, both written and oral

·       Good interpersonal skills and a collaborative approach to dealing with issues

·         Managing the admin team and to ensure that training needs are assessed and acted upon